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Regardless of the industry, every project must prioritize safety. Responsibility for workplace safety lies with the person in charge, who is typically the supervisor or main manager. So, what role does keeping an up-to-date safety journal play in an efficient safety system?
A well-organized journal can be divided into sections or simply be consistent in its daily entries. Depending on the project type, the supervisor may want to make notes that are not only relevant to team safety, but may also contain information that could be relevant to management. This may include notes such as deliveries received or times for attending meetings. This is necessary only if there is no other means of tracking such information and it is required. In order to maintain an organized journal, it can be divided into sections. The journal should always begin with the date after which the values’ start time. This is important to ensure that the values are implemented on the correct day and also demonstrates that the supervisor who made the entries took responsibility for that specific date and time, particularly during shifts.
If the project is outdoors, weather conditions and forecast should be documented. If there is a significant change in weather during the day, the time and type of change should be noted. This can be valuable information in case of injury on site.
It should be noted that all safety regulations are in effect. The company must have a safety plan in compliance with the regulations. Everything that this plan stipulates about safety checks must be performed and noted under the daily values in place. For instance, the policy may state that the supervisor must visually inspect the work site to ensure that all workers comply with the safety clothing regulations.
The date of the check must be documented in the daily log, adding a brief note on the findings. If the check reveals anything that needs attention, such as a problem to be addressed, it should be detailed, including who was involved and what actions were taken. Follow up and note whether corrective measures were taken and which ones if they were.
It is important to record every event in a journal, no matter how small. The time, who was involved, what happened, and what was done should be noted along with who did it. A detailed incident report must still be submitted officially. Events should include all safety issues, problems and delays, and employee conflicts.
In the event of a malfunction, each of these events may be a contributing factor or, if not, can be excluded based on the findings of the remarks made. Everything that affects the normal routine of the project should be considered an event. This may be an employee falling ill at work, an accident ranging from minor to life-threatening, equipment collapse, worker injuries, and more.
Before closing today’s registration, it is advisable to double-check today’s notes to see if anything has been left unattended and if so, to complete what needs to be done. Please indicate the time when the supervisor’s shift ended and sign the page just below the closing value.
Let’s turn safety into your strength. Contact us today to learn how Reshef Consulting Ltd. can help your company improve and keep its employees in the best possible way.